Administrative Assistant

Job description

PreScouter provides customized intelligence services to the most innovative companies in the world.  When companies like Estee Lauder and Adidas need information and insights to drive their innovation goals, they turn to PreScouter.  Founded in 2010 in Chicago, PreScouter leverages a global network of 3,000+ scientists, engineers, and business professionals that work on project teams to deliver custom reports and briefings for our clients.  PreScouter works with various corporate functions including, but not limited to: New Product Development, Marketing, Corporate Strategy, Innovation, Sustainability, Research & Development, and Tech Scouting.

We are a services-based business, so we rely on bright, energetic individuals in all positions at all levels of the organization to help drive our organization forward. We are a small, fast-growing organization looking for an individual to take on a very important support role on our Operations team.  The ideal candidate would be a highly organized, enthusiastic self-starter who takes pride in completing tasks efficiently and effectively.  The role includes a variety of responsibilities including internal event planning, planning and organizing meetings, scanning & filing important client & employee documents, booking travel for sales and client service professionals, assisting with recruiting, coordinating the mailing of marketing materials, maintaining records of company computer hardware and furniture, managing company mail, and ordering and maintaining office supplies and company swag.  The role may also include some miscellaneous duties as needed, such as ad hoc trips to the post office, FedEx store, bank, etc plus coordination of wedding/baby gifts for employees, etc.

The role is primarily remote, but the Administrative Assistant will be expected to work at least 1 day per week in our downtown Chicago office.  The role would be part-time to start (20-25 hours/week).  Flexible hours are possible, and the role could grow into a full-time position.  Hourly rate of $18-$22.

Desired skills:

• Excellent organization and planning skills
• Strong time management skills
• Excellent oral and written communications skills
• Strong problem-solving skills
• Ability to prioritize workload in order to carry out tasks and responsibilities in a professional and independent manner
• Ability to  multi-task and manage a complex, high volume workload
• Flexibility and ability to work under pressure in a dynamic, fast-paced environment
• Willingness to jump in and assist where needed
• Enthusiastic “can-do/no-job-too-small” attitude – with a smile 

Job Requirements:

• Bachelor’s Degree preferred
• Strong Proficiency with Google (Gmail, Docs, Drive, etc); Microsoft Office applications; Zoom.  Strong tech proficiency is required